Focus on compliance

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C H A P T E R    1

Spotlight On trainers and assessors
– Educational qualifications

        Chapter 1 aims to help RTOs recruit qualified trainers and assessors.

When recruiting new trainers and assessors, consider the compliance requirements of the Standards for Registered Training Organisations (RTOs) 2015 (the Standards), to assure your RTO that your students are receiving training and assessment from those who understand how to best deliver vocational education.

Confirming credentials of a trainer or assessor

  

The Standards require trainers and assessors to hold certain credentials dependent on the role they have, and the training products they deliver, in the RTO.

To see the credentials your employees need to hold, click on the box which matches their job role.

Requirements for a higher level qualification in adult education

The Standards allow RTOs to employ a trainer and assessor who has an alternative diploma or higher level qualification in adult education rather than hold the specified training products from the TAE training package. However, how do you as an RTO determine whether your trainer and assessor’s alternative qualification is suitable?

A suitable qualification has:

a diploma or higher level result
a focus on adult education - units or subjects completed within the qualification need to demonstrate the skills and knowledge required to train adults
a transcript or record of results that shows their training and focus.

The qualification does not need to have the words ‘adult education’ in the title, but the transcript or record of results must confirm that focus.

Examples of suitable adult education qualifications

While a suitable qualification does not need to have the words ‘adult education’ in the title, the transcript or record of results must show that focus. Some qualifications which are most likely suitable training and assessment credentials are:

  • Associate Degree of Vocational Education and Training
  • Bachelor of Adult and Vocational Education
  • Graduate Diploma in Adult and Vocational Education and Training
  • Graduate Diploma of Adult Language, Literacy and Numeracy
  • Master of Education degree with an adult education focus
  • CASR Part 61 Flight or Simulator Instructor
  • Army Recruit Instructor

  

Verification practices for compliance

Your RTO can decide how to manage recruitment practices, to ensure a focus on quality and ongoing compliance. However, you should be confident that the systems you implement consistently demonstrate that any decision made resulted in a valid outcome.

Verification of credentials is a critical part of any recruitment process, to assure your RTO that only qualified trainers and assessors are employed, and to manage risk and drive quality. When verifying credentials, as well as sighting transcripts provided by applicants, you could consider approaches such as:

  • contacting the institution from which the qualification was earned
  • checking the transcript has been confirmed as a true and valid copy
  • conducting referee checks to confirm experience in delivering adult education programs.

The verification process is especially important when a candidate presents a qualification obtained overseas. Your RTO must be satisfied that any credential meets all compliance needs, and the systems you implement to validate any testamur must allow you to confidently demonstrate how the focus of the qualification was at an AQF diploma or higher level in educating adults.

Record keeping

Employment records for trainers and assessors should be kept in a way that is appropriate to your operations.

They should:

  • clearly show how the trainer and assessor was determined as appropriately qualified
  • include copies of relevant transcripts, academic records or other documentation retained on an employee’s file
  • be supported by your organisation’s recruitment policies, including verification processes.

What if we are delivering Training and Assessment Qualifications?

  

It is critical that training products from the TAE Training Package are delivered to the highest levels of quality, so that trainers and assessors hold all the skills and knowledge required. These training products underpin the quality of VET in Australia and graduates in these qualifications are responsible for training much of the Australian workforce.

As of January 2017, people delivering the Certificate IV in Training and Assessment or any assessor skill set from the TAE Training Package have been required to hold a relevant credential or alternatively, they can work under the supervision of a person that holds one of the relevant credentials.

Clause 1.22

To deliver any AQF qualification or skill set from the Training and Education Training Package (or its successor), the RTO must ensure all trainers and assessors delivering the training and assessment hold the training and assessment qualification at least to the level being delivered. (From 1 January 2017, the requirements set out in clause 1.22 continue to apply to any other AQF qualification or skill set from the TAE Training Package (or its successor).)

Clause 1.23

To deliver the training and assessment credential specified in Item 1 or Item 2 of Schedule 1, or any assessor skill set from the Training and Education Training Package (or its successor), the RTO must ensure all trainers and assessors delivering the training and assessment:

  • hold the training and assessment credential specified in Item 7 of Schedule 1; or
  • work under the supervision of a trainer that meets the requirement set out in a) above.

Clause 1.24

The RTO must ensure that any person working under supervision for the purposes of Standard 1.23 b):

  • does not determine assessment outcomes
  • holds the following:
    • on or prior to 31 March 2019, the training and assessment credential specified in Item 1 or Item 2 of Schedule 1; or
    • on or after 1 April 2019, the training and assessment credential specified in Item 2 of Schedule 1.

Clause 1.14

The RTO’s training and assessment:
  

30 June 2019

if delivered on or prior to 30 June 2019, is delivered only by persons who have the training and assessment credential specified in Item 1 or Item 2 or Item 3 of Schedule 1.

1 July 2019

if delivered on or after 1 July 2019, is delivered only by persons who have the training and assessment credential specified in Item 2 or Item 3 of Schedule 1.

Clause 1.15

Where a person conducts assessments only, the RTO ensures that:

30 June 2019

on or prior to 30 June 2019, the person has the training and assessment credential specified in Item 1, or Item 2, or Item 3, or Item 4, or Item 5 of Schedule 1; or

1 July 2019

on or after 1 July 2019, the person has the training and assessment credential specified in Item 2, or Item 3, or Item 5 of Schedule 1.

Students looking at documents in a library.

FAQs

3 Simple tips to help streamline verification and record keeping:

Verify qualifications

Have a clear process for verification – have a documented process in place for how you verify qualifications for trainers/assessors. This process will ensure you’re able to demonstrate compliance with the Standards, and also that you are treating trainers/assessors consistently and fairly.

Keep records

Keep records – you should keep evidence of how you’ve verified the qualifications of your trainers/assessors.

Refer to the Standards Guide

Refer to the Guide for the Standards­ - the Guide has case study examples of how to assess and verify training and assessment qualifications for trainers and assessors.

Feedback

Questions?

 

Still have a question? Check out the Users’ guide to the Standards for RTOs 2015, or send through a question for consideration for our webinar via our website.

 

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ASQA

Visit Chapter 2

Competent and Current – how to confirm trainers and assessors have necessary vocational skills and experience. 

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Competent and Current – how to confirm trainers and assessors have necessary vocational skills and experience.

 

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