Maintaining your registration

Attention:
If you are CRICOS provider intending to place a hold on your registration during the COVID-19 outbreak, please be aware that you must fulfil your provider default obligations.

Once your organisation is registered to deliver training to overseas students, you need to meet the obligations that apply to all CRICOS providers.

Annual registration charge

Fees and charges relief

ASQA is waiving some fees and charges for:

  • VET providers and accredited course owners until 1 July 2022
  • ELICOS-only providers until 31 December 2022

The introduction of ASQA’s full cost recovery will be deferred a further 6 months to 1 July 2022.

ASQA’s annual CRICOS registration charge is designed to recover some of the costs of ASQA’s regulatory activities. 

ASQA sends invoices in July each year.

Your annual registration charge depends on the number of qualifications (including accredited courses) on your scope of registration as of 1 July:

  • 0–2 qualifications—$950
  • 3–4 qualifications—$1645
  • 5–50 qualifications—$4375
  • 51 or more qualifications—$7100.

If you are a new CRICOS provider, your first invoice:

  • will be issued on the first day of the first whole calendar month of your ASQA-regulated registration period
  • will be based on the number of qualifications (including accredited courses) on your scope on that date. 
There are also charges relating to initial registration, see—How to submit your application.

Use PRISMS to manage overseas student enrolment

The Provider Registration and International Student Management System (PRISMS) is an Australian Government secure online system that allows providers to issue confirmations of enrolment (CoEs).

Australian Government agencies use PRISMS to monitor student compliance with visa conditions and provider compliance with the ESOS Act 2000.

CRICOS providers must:

  • issue CoEs to overseas students intending to study in Australia (the Department of Home Affairs requires these to issue a student visa)
  • report changes in course enrolment using PRISMS.
If you're a new CRICOS provider, ASQA will contact you with information on how to access PRISMS once your application for registration is approved.

Meet requirements under the Tuition Protection Service (TPS)

The Tuition Protection Service (TPS) helps to protect your overseas students if you are unable to deliver their course of study fully.

The TPS ensures that these students can either:

  • complete their studies in another course or with another education provider or
  • receive a refund of their unspent tuition fees
CRICOS providers must contribute annually to the TPS and meet other obligations outlined at tps.gov.au.

Registration of CRICOS delivery locations

Providers may only deliver all or part of a course at a location approved for that course.

You must be registered for a course at any location where your students undertake formal theory or practical training in that course, such as a classroom or a kitchen or automotive workshop. This includes any location operated by another organisation you’ve engaged under a third party arrangement to deliver to your students.

You do not need to be registered for a course at any location where your students may undertake work experience that is not a formal component of their course. You also do not need to be registered for any location where your organisation hosts students who are enrolled with another provider, as a third-party agent of that provider.

This address is only for the purposes of registering a location for a course for an overseas student. This address will not be used to send any information to your organisation. Notices will always be sent to your organisation’s postal address, to the Principal Executive Officer (PEO), or your organisations identified primary contact, via email.

Location registration requirements are outlined under Section 8 of the Education Services for Overseas Students (ESOS) Act 2000.

Answers to some commonly asked questions about registering delivery locations can be found by clicking the box below.

Keep ASQA informed of changes

You must tell ASQA as soon as practicable about:

  • prospective changes to the ownership of your organisation
  • prospective or actual changes to high managerial agents of your organisation
  • any changes to the legal entity of the provider.  

This is a requirement under the National Code of Practice for Providers of Education and Training to Overseas Students 2018

You must notify ASQA about these changes on asqanet.
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