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Other licensing and registration requirements

In many cases, before a person is issued a licence to operate in a particular industry or vocation, the Australian Government, or the relevant state or territory government, will require that that person possess certain vocational education and training (VET) qualifications, skill sets or competencies.

To ensure that successful VET graduates meet industry licensing competency requirements, wherever possible ASQA has entered formal agreements with relevant government regulatory authorities. Some of these formal arrangements and contact details are included in the External licensing and registration requirements spreadsheet (XLS 37kb). Please note: apart from the arrangements and contact details listed in this spreadsheet there are many other licensing and regulatory requirements that will enable learners to obtain a licensed or regulated outcome across Australia. At all times you are required to comply with relevant Commonwealth, state or territory legislation and regulatory requirements relevant to your operations and scope of registration.

Prior to enrolment or the commencement of training and assessment, whichever comes first, the RTO must provide advice to the prospective learner about the training product appropriate to meeting the learner’s needs, taking into account the individual’s existing skills and competencies (Standards for Registered Training Organisations (RTOs) 2015, Clause 5.1).

RTOs must ensure that information, whether disseminated directly by the RTO or on its behalf, is both accurate and factual, and only advertises or markets that a training product it delivers will enable learners to obtain a licensed or regulated outcome where this has been confirmed by the industry regulator in the jurisdiction in which it is being advertised (Standards for RTOs 2015, Clause 4.1 (j)).

RTOs must not claim that a learner will be eligible for any licence or accreditation as a result of training and/or assessment done, unless the issuer of that licence or accreditation has confirmed this to be the case. Other requirements of an industry licensing regulator may include a minimum age requirement, medical check-ups, fees, or a timeframe for completing a licence application once AQF certification has been issued.

Some qualifications, skill sets or units of competency have additional licence application requirements. These requirements might apply nationally, or in a particular state or territory. Where licensing requirements differ from the requirements of the training package, RTOs must ensure that all aspects of the training package are met. Licensing requirements should be seen as additional to the training package requirements.

You should refer to the External licensing and registration requirements spreadsheet (XLS 37kb) if:

  • you are a provider seeking to add any qualifications, skill sets or units of competency to your scope of registration, or
  • you are an applicant for initial registration.

About the 'External licensing and registration requirements' spreadsheet

The spreadsheet contains details that are subject of current agreements with ASQA. There are two main types of information contained in the External licensing and registration requirements spreadsheet (XLS 37kb):

  1. Contact information for industry regulators: If the training and assessment you are intending to provide or that you are currently providing is likely to lead to graduates applying for a licence/recognition to operate in a relevant industry, you will need to ensure you meet any applicable national or state/territory regulatory requirements prior to marketing the licensed outcome to potential students. Please contact the relevant authority via the contact details listed in the spreadsheet. This spreadsheet is not an exhaustive list. There may be many other applicable industry licensing and regulatory requirements that will enable learners to obtain a licensed or regulated outcome.
  2. Mandatory registration requirements (pre-approval of scope item): ASQA may require documented endorsement from a relevant industry regulator prior to accepting a registration application for particular training products that lead to a licensed/regulated outcome. This endorsement will need to be attached to your application in ASQAnet. The Standards for RTOs 2015 require RTOs to comply with Commonwealth, state and territory legislation and regulatory requirements relevant to their operations.

The external licensing and additional registration requirements spreadsheet is updated regularly and as such providers are advised not to retain printed hard or local digital copies.

Contacting industry regulators

If the training and assessment that you are planning to offer (or currently offer) may lead to graduates applying for a licence/recognition to operate in a relevant industry, you must meet regulatory requirements before marketing the licensed outcome to potential students.

You must contact the relevant industry regulator, as listed on the spreadsheet, for information on these regulatory requirements. Please note this spreadsheet is not an exhaustive list and there may be many other applicable industry licensing and regulatory requirements that will enable learners to obtain a licensed or regulated outcome. Where RTOs are wishing commence training and assessment in those industries they will need to contact the relevant regulator.

Documented endorsement

ASQA may require documented endorsement from the relevant industry regulator to accept an application for particular training products.

Attach the endorsement to your application in asqanet.