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Notify ASQA of changes

All registered training organisations (RTOs) must notify ASQA of any changes to their contact details, and changes of events that affect the operation of the RTO.

RTOs must notify ASQA of these changes as soon as practicable after they happen and within 90 calendar days.

Note: if your RTO is also registered as a CRICOS provider, a notification of a change of ownership must be made as soon as practicable prior to the change coming into effect.

Use asqanet to notify ASQA of any of major changes. Major changes may include changes to chief executive officer/principal executive officer/executive officer/high managerial agent; financial administration status; legal name or type of legal entity; or ownership, directorship and/or control (including sale of RTO business).

Use asqanet to notify ASQA of changes to provider details, for example changes to addresses, contact details, website or RTO delivery sites.

If you are not sure if you need to notify ASQA of a change or event that has occurred or is planned to occur, it is in your best interest to do so.

Failure to notify ASQA of a material change or event can constitute a breach of the National Vocational Education and Training Regulator Act 2011.

Changes to scope

Please note that RTOs wishing to add or remove new (or revised) training package qualifications, units of competency, skill sets or accredited courses should submit an Application to amend scope of registration using asqanet. Where revised training package qualifications are considered ‘equivalent’ to those that they are replacing, an application is not required. For more information, please refer to the information on ‘transitioning to revised training packages’.

Third party agreements

The Standards for Registered Training Organisations (RTOs) 2015 require your RTO to notify ASQA whenever you enter into, or cancel, a written agreement with a third party.

You must notify ASQA of these changes within 30 calendar days and without being requested to do so. Notification of third party arrangements must be done online via the Third Party Service Arrangement notification form.

ASQA has provided guidance to help providers understand their obligations when using a third party. You should read and understand this guidance before entering into any third party agreement:

Change of legal entity

An RTO’s registration is not transferable. When an RTO sells or otherwise transfers its assets to another person or organisation, this results in a change in that RTO’s ACN/ABN or legal entity status. The person or organisation who has received these assets may not operate as a provider unless they have met specific requirements.  

A change in ACN/ABN or legal entity requires a new RTO owner to:

If the new owner of an RTO is not a currently registered training provider at the time the sale or transfer occurs, then certain requirements must meet before training services can be provided:

  • the new owner must apply for initial registration, and receive approval, from ASQA
  • the previous owner must have submitted an Application to withdraw registration.

RTOs must notify ASQA of changes to legal entity via ASQA’s online portal system, asqanet.

RTO mergers

Sale or transfer of assets

If an RTO’s assets and activities are sold or transferred to a second RTO, specific actions are required before the second RTO may use these assets or activities as part of its operation:

  • The RTO whose assets are being sold or transferred must apply to ASQA to withdraw its registration.
  • The continuing RTO must gain approval from ASQA to add any additional items from the sale or transfer that are not already on its scope of registration.

New legal entity merger

When two existing RTOs merge to form a new legal entity, this entity must:

Before the new legal entity is permitted to operate as an RTO, an Application for initial registration must be received and approved by ASQA. In addition, the RTOs that are merging must individually submit applications to withdraw their registration.

ASQA must be notified of any RTO mergers as soon as practicable after they happen, and within 90 calendar days of the change occurring. This notification must be made via asqanet.

Change of ownership

If the shareholdings of an RTO change, but the ACN/ABN or legal entity is unchanged in the process, then the RTO can continue to deliver training and assessment.

ASQA must be notified of a change in RTO ownership as soon as practicable after the change has happened, and no later than 90 calendar days after. This notification should occur through asqanet.  

If your RTO is also registered as a CRICOS provider, a notification of a change of ownership must be made as soon as practicable before the change comes into effect.

More information on the requirements for informing ASQA of a change to ownership can be found in our Guide to change of ownership.

Other changes

ASQA also requires RTOs to provide notification of changes (by completing the relevant form, via asqanet) to any of the following:

Changes to registration/contact details and/or locations, including:

  • registered trading name/s
  • address and/or contact details of the RTO's head office
  • principal place of business (if different from the head office)
  • contact details of chief executive officer or equivalent person
  • contact details of 'day-to-day' contact person
  • contact details of high-managerial agents
  • location and/or contact details of permanent delivery sites (for delivery to domestic students only)
  • commencement or cessation of offshore delivery
  • commencement of delivery in other states or territories.

Users are able to view the current principal place of business and existing delivery site records for RTOs in asqanet, but they are unable to update those records via asqanet at this time. Use this form to:

  • notify a change to the address of your RTO’s principal place of business (only if different to your head office); or
  • amend the recorded details of one or more existing delivery sites.

Other changes, including:

  • financial status (for example, bankruptcy or liquidation)
  • Fit and Proper Person Requirements
  • control (shareholding, directorship other officeholders)
  • legal name but not in legal entity
  • organisation type
  • significant or unexpected turnover of staff
  • significant change to the RTO's funding revenue source (e.g. Government funding contract)
  • commencing delivery to apprentices or trainees employed under a training contract
  • another change not specified elsewhere.
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