Complying with ASQA requirements

As an RTO, you must comply with ASQA’s general directions and compliance monitoring activities.

You must also:

• pay all fees and charges associated with registration as and when due—registration applications will not be processed by ASQA until all outstanding invoices have been paid
• comply with any additional licensing requirements applied to VET courses
• hold registration for at least two years before applying to deliver qualifications or assessor skill sets from the Training and Education Training Package.

General Directions

ASQA issues General Directions to provide further guidance to providers on specific requirements of the VET Quality Framework and the National Vocational Education and Training Regulator Act 2011.

Complying with all General Directions is a condition of registration with ASQA.

Annual declaration on compliance

Each year, RTOs are required to submit a declaration on compliance.

This annual declaration on compliance is a statement by your organisation about whether it complies with the Standards for Registered Training Organisations (RTOs) 2015, and whether it complied with the Standards for all certifications issued in the previous 12 months. 

When you submit this annual declaration, you will also be required to report to ASQA that:

• records held by ASQA of your business operations are accurate
• you are systematically monitoring your compliance with the Standards
• you have implemented preventive and corrective actions, where necessary.

The declaration must be completed by the person who is legally responsible for the registration of the RTO (the Chief Executive Officer).

Extended data provision requirements from March 2021

From March 2021, RTOs are required to separately record each of the physical addresses of the sites or campuses from which VET courses are delivered on a permanent basis. In the past, RTOs were not required to separately list all of their physical training delivery locations.

To clarify, if you physically deliver training at your head office or principal place of business, this should be recorded separately as a delivery location (i.e. the same address may need to be added in multiple locations in asqanet).

Some providers may not have a permanent physical location from which they deliver training. Examples of this would be if you deliver training fully online and/or from ad hoc locations such as workplaces. If this applies to you, there is no requirement to list a physical delivery location in asqanet but you need to email enquiries@asqa.gov.au to advise us of this.

This is a requirement of the National Vocational Education and Training Regulator (Data Provision Requirements) Instrument 2020.