Data and reporting requirements

While ASQA typically includes information on pending deadlines (such as the deadlines to submit data) on the ASQA website and in the ASQA Update, a reminder is not sent to each RTO. It is up to every RTO to ensure they comply with Clause 8.4 of the Standards for Registered Training Organisations 2015.

As a condition of registration, RTOs are required to ensure continued compliance with the VET Quality Framework, which includes the Standards for Registered Training Organisations and Data Provision Requirements. Failure to report full and accurate data as and when required can result in ASQA taking regulatory action.

While ASQA typically includes information on pending deadlines (such as the deadlines to submit data) on its website and in newsletters, ASQA does not send individual reminders. It is a condition of RTO registration that quality indicator data is submitted in accordance with Clause 8.1 of the Standards for Registered Training Organisations 2015.

You must use one of the following systems to report your learner engagement and employer satisfaction quality indicators to ASQA:

• ASQA’s Quality Indicator annual summary report template (DOC 181kb)
• Survey Management, Analysis and Reporting Tool (SMART) (no longer available for download)

You must submit your quality indicator data reports in full to qidata@asqa.gov.au by close of business 30 June each year. Quality Indicator data is required for previous calendar year (1 January to 31 December).

If you provided any nationally recognised training or assessment services throughout the calendar year you need to provide a statutory declaration to ASQA.

If graduates from your organisation are self-employed you should inform ASQA when submitting your quality indicator data.

Yes—all registered training organisations (RTOs), including enterprise RTOs, are required to submit their annual quality indicator data to ASQA.

Yes—all registered training organisations (RTOs), including enterprise RTOs, are required to submit their annual quality indicator data to ASQA.

RTOs which conducted no training and assessment activity throughout 2019 are required to notify ASQA by submitting a statutory declaration to qidata@asqa.gov.au by 30 June 2020.

If your RTO submitted 2018 delivery activity data directly or through a state authority to the AVETMISS national collection, your RTO has met its competency completion reporting requirements and will not be able to access CCOS.

RTOs that had been granted exemptions from reporting 2018 data to the AVETMISS national collection must report their aggregated activity data through CCOS by 30 June 2019.

RTOs that conducted no delivery activity in 2018 MUST submit a statutory declaration to qidata@asqa.gov.au testifying to this fact by 30 June 2019, if they have not already done so.

All RTOs will receive an email in coming weeks informing them of their individual obligations.

Yes. RTOs that claimed the 12 month grace period or another exemption from reporting AVETMISS data need to report competency completion data via CCOS.

Quality Indicator data reporting or learner engagement and employer satisfaction data must be submitted to qidata@asqa.gov.au and competency completion data to CCOS by 30 June each year.

Total VET Activity data is due to NCVER or your relevant State Training Authority by no later than the end of February each year.

As a registered training organisation (RTO), you must collect and report a range of accurate and complete data about your business and operations, including:

• Quality indicator reporting, and
• Total vocational education and training (VET) activity reporting.

All registered training organisations (RTOs) must collect and report 'Total Vocational Education and Training (VET) Activity' data. This includes full Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) data, in accordance with the National VET Provider Collection Data Requirements Policy.

You must collect AVETMISS-compliant records for all students, and for all competency enrollments and outcomes achieved, throughout the calendar year.

Early in the following year, you must report this data to the National Centre for Vocational Education Research (NCVER) unless you have previously done so through existing contractual arrangements.

As a registered training organisation (RTO), you must collect and report a range of accurate and complete data about your business and operations, including:

• Quality indicator reporting, and
• Total vocational education and training (VET) activity reporting.

There is are a range of Australian Vocational Education and Training Management Information Statistical Standard (AVETMISS) reporting exemption categories that may apply to registered training organisations (RTOs) or to the delivery of training products.

Please refer to the National VET Data Policy for detailed information.

There are a range of AVETMISS reporting exemption categories that may apply for particular learner cohorts or to the delivery of training products.

Please refer to the National VET Data Policy for detailed information.

RTOs should refer to NCVER’s publications “AVETMISS 8.0 VET Provider Collection Specifications” and “AVETMISS data element definitions” on the NCVER website.

For further information, and a range of fact sheets about data collection and reporting, please see the:

• National VET Data Policy
• Department of Education, Skills and Employment. 

There are a number of student management systems that can record and produce AVETMISS data files for reporting. A register of data entry tools and student management systems is available on the NCVER website.

NCVER has developed a free AVETMISS data entry tool for RTOs with less than 100 students and an AVETMISS validation software for RTOs to validate their data before submission. Both tools are available on the NCVER website.

NCVER’s helpdesk is available via telephone 1800 649 452 or www.ncver.edu.au/contactform.html

Usually data regarding government funded training is submitted to the relevant State Training Authority and other training data is submitted to NCVER. Please visit the NCVER website for further details.