ESOS providers are required to renew their registration at specified times.
When to renew your registration
ESOS registration does not renew automatically. You will need to start planning and preparing your application 12 months before the expiry date—you can check this date on training.gov.au.
Your renewal application needs to be submitted at least 90 days before your registration expiry date.
If we do not receive a completed renewal application or you have not paid all relevant fees, your registration may not be renewed.
On average, registration renewal takes between seven and eight months to pass through all stages of the assessment process.
What happens if my registration expires while ASQA is assessing my application?
If your registration expires while ASQA is assessing your application, your registration will remain active on CRICOS.
During this period you will be able to continue creating Confirmations of Enrolment in the Provider Registration and International Students Management System (PRISMS).
How to prepare your renewal application
ASQA conducts a rigorous check of every ESOS renewal application. Before submitting your application, you need to be confident that your organisation can demonstrate it:
- can comply with the ESOS Framework
- is meeting all its obligations to learners and clients
- has effective governance and administration arrangements in place
- is delivering quality training and assessment outcomes that meet the needs of industry and learners.
ASQA rejects a large number of applications as incomplete due to the lack of mandatory information or supporting evidence. Our self-assessment for initial ESOS registration (DOCX) can be useful for assessing your compliance before applying for registration renewal.
How to submit your renewal application
Submit your 'Application to renew ESOS registration' using the online registration portal, asqanet.
You will have to provide a Fit and Proper Persons declaration (DOCX) when you submit your application.
How we process your renewal application
We will review your application for ESOS registration renewal to make sure you can comply with the ESOS Framework. We will also look at:
- your history as a training provider
- your business status with the Australian Securities and Investments Commission
- other sources of risk intelligence.
As part of this process, we may ask you to provide an updated version of the Financial Viability Risk Assessment tool.
If you are delivering English-language courses, we will also review your capacity to meet the ELICOS Standards 2018.
Outcome of your renewal application
If we approve your application
We will notify you whether we:
- approve your application in full
- approve some parts of your application, but not others
- approve your application with specific conditions.
We can choose to renew your ESOS registration for any period up to seven years.
We will tell you of our decision, and the reasons for the decision, in writing.
If we reject your application
We will tell you our decision, and the reasons for the decision, in writing.
If you disagree with our decision
There are a number of options available to you if you are not satisfied with an ASQA decision.
ESOS renewal fees
Fees and charges relief
ASQA is waiving some fees and charges for:
- ELICOS-only providers until 31 December 2022
Renewal of ESOS registration involves two fees.
- Renewal of ESOS registration application fee
- Renewal of ESOS registration assessment fee
ASQA fees and charges are in addition to the Department of Education charges —see the Department website for more details.
Help with your application
For help or more information on any topic, contact us.