Prepare your RTO application

To prepare to become a registered training organisation (RTO) you need to:

• understand the requirements for registration
• develop your organisation’s systems and processes so you are ready to deliver quality training and assessment
• prepare evidence to submit with your application.

Requirements for registration

If you apply for registration with ASQA, you need to be prepared to meet the Vocational Education and Training (VET) Quality Framework.

The framework includes the following standards and conditions:

• Standards for Registered Training Organisations (RTOs) 2015
• Fit and Proper Person requirements
• Financial Viability Risk Assessment requirements
• Data Provision requirements
• the Australian Qualifications Framework.

To learn more read our Users’ guide to the Standards.

You can also learn more about the responsibilities of providers.                                    Users’ guide to the Standards

Evidence requirements

Evidence you need to submit to become an RTO includes:

• A self-assessment of how you meet the requirements of the Standards for RTOs 2015, with documents to evidence this.
• Information and documents to demonstrate your financial viability.
• Fit and proper person declarations for key people associated with your organisation.
• Supporting evidence of your legal entity and any business names.

You may be asked for additional evidence during your registration assessment.

Self-assessment against the Standards

Use the self-assessment tool to:

• Determine if your organisation’s processes and systems meet the Standards for Registered Training Organisations (RTOs) 2015.
• Identify where you need to provide supporting evidence with your application.

Download: self-assessment tool

Financial viability

You need to demonstrate that you will operate a business that is likely to last and can achieve quality education outcomes.

This is required by the National Vocational Education and Training Regulator (Financial Viability Risk Assessment Requirements) Instrument 2021.

You need to provide a completed financial viability risk assessment tool with your application, together with supporting evidence. This needs to be signed by a registered accountant.

Fit and proper person declaration

All owners and certain executive officers of your organisation need to submit a Fit and Proper Person declaration.

A fit and proper person is a term used to determine a person’s honesty, integrity and reputation. It is used to confirm if a person is fit and proper for their role.

These declarations ensure people associated with your organisation have the characteristics and principles to deliver high-quality services and outcomes for VET students.

Find out who we consider to be an owner, and which executive officers need to complete a Fit and Proper Person declaration in the application guide.

Legal entity and business names

The evidence you need to submit depends on your type of legal entity.

For companies, you need to provide a Certificate of Incorporation from ASIC and a current and historical company extract.

You need to provide a record of registration for each business name.

Evidence requirements for other types of legal entities are explained in the application guide.

Industry approvals for certain training products

Some VET qualifications allow graduates to apply for a licence or work in a specific job role.

To add certain training products to your scope of registration you need to show an approval from the relevant industry regulator. 

Learn more about other licensing and registration requirements and which training products these apply to.

Accredited courses

You need to provide evidence the course owner has given you permission to deliver an accredited course.

The national register identifies course owners for each accredited course.

Restrictions on delivery of Training and Education (TAE) Training Package products

You need to be registered for at least 2 years to be eligible to apply for certain training products from the TAE Training Package.

Find out more about the evidence required and the training products this applies to.