Data collection and provision

The Standards for Registered Training Organisations (RTOs) 2015 include data provision requirements, outlined in Standard 7, Clause 7.5 and Standard 8, Clause 8.1–8.2. These requirements apply to all RTOs.

Learn more about how you can comply with Clause 7.5 and Clauses 8.1–8.2.

You must collect, and report on, a range of accurate and complete data about your business and operations, including:

  • quality indicator data
  • total VET activity data.

You will also need to prepare an annual declaration on compliance each year. 

ASQA may also ask you to provide data at any time during your registration period. The types of data that ASQA may request include:

  • business registration records
  • documents demonstrating the organisation’s financial viability
  • information demonstrating how relevant people associated with the organisation satisfy the Fit and Proper Person Requirements 2011
  • information on strategies, facilities and other materials used to conduct training and assessment
  • documents demonstrating trainers’ credentials
  • information about delivery operations (e.g. modes, venues, funding, student types, activity conducted)
  • evidence to demonstrate appropriate records management systems
  • public liability insurance coverage
  • the names of current or past students, and their contact details—they may be surveyed about satisfaction levels.

Keep track of your key RTO obligation dates using our printable checklist.

Download the checklist (PDF)

RTO obligation dates

All RTOs registered with ASQA must provide an annual summary report of their performance against quality indicators.

All RTOs must collect a range of data from their students and report all their delivery activity (known as Total VET activity).

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