Initial registration changes
RTOs that have been registered for less than two years that apply to add new training products to their scope of registration from 1 July 2018 will need to submit:
- a self-assessment
- a financial viability risk assessment.
There will be no rectification opportunity provided in relation to these applications.
The two-year registration period applies to any registration approved on or after 1 July 2018, regardless of the date the application was submitted.
Changes to the application process apply to all applications for initial registration submitted on or after 1 July 2018.
From 1 July 2018, any provider that has held registration for less than two years will undergo additional scrutiny when applying to add new training products to their scope of registration.
For new VET and ELICOS providers, from 1 July 2018, the initial registration period will generally be two years. For new CRICOS providers already registered as RTOs, ASQA will generally align the initial CRICOS registration period to the existing RTO registration period.
Shorter registration periods for new providers will apply to any registration approved on or after 1 July 2018, regardless of the date the application was submitted.
Providers applying to deliver additional training products during that initial registration period will also face additional scrutiny from ASQA.
ASQA will only grant registration to providers after the first two years if they have provided quality training and assessment during that period.
If ASQA finds an applicant for initial registration to be non-compliant with the requirements of the VET Quality Framework and/or the Education Services for Overseas Students (ESOS) Framework, the application will be rejected.
All application fees are non-refundable.
For providers applying for a second registration (for example, RTOs applying for CRICOS registration), non-compliance may affect their existing registration, and may lead to the removal of scope items, suspension or cancellation of registration.
ASQA also provides information about non-compliance to other government agencies and this may affect existing funding arrangements or future funding applications.
ASQA’s findings in relation to these applications will also be considered if an individual or organisation makes future applications to ASQA.
The new assessment process means it is essential for applicants to be completely prepared to operate an RTO or CRICOS provider before submitting the application.
ASQA’s assessment will include an assessment of the information and evidence provided with the initial application, and a site visit to validate this information and evidence. The site visit will not be an opportunity to provide new or revised evidence.
Applicants for initial registration can no longer make changes (for example, by changing or removing locations or items from scope or by changing executive officers) after submitting an application and there is no rectification period provided for these applications.
Removal of the rectification period for initial audits will apply to any audit that occurs on or after 1 July 2018, regardless of the date the application was submitted.
- More information about how ASQA assesses and makes decisions about initial VET registration applications.
- More information about how ASQA assesses and makes decisions about initial CRICOS registration applications.
Self-assessment allows applicants to confirm that their organisation has developed appropriate processes and systems that meet the requirements for registration.
Applicants must now complete comprehensive self-assessments, and provide evidence that supports compliance, when applying for initial registration as either VET or CRICOS providers.
There are currently separate self-assessment tools for RTO and CRICOS registration:
ASQA will also publish a self-assessment tool for initial ELICOS registration shortly.
Initial registration applicants must make a declaration about whether the people who own or are associated with the applicant (and relevant associates) are ‘fit and proper’ people to operate a training provider.
This declaration will require applicants to disclose additional relevant information about managers, consultants, agents, and all owners, including those who have indirect ownership arrangements with the organisation. Applicants must also provide more information about their associations with other training providers.
To ensure applicants are fully financially prepared to operate a sustainable training business and help them understand the financial requirements for registration, applicants will be required to complete a new financial viability risk assessment.
Applicants must give ASQA a detailed business plan and a range of financial information and underlying assumptions including information on projections, funding sources, assets and loan arrangements, staff and student numbers.
- More information about financial viability requirements for initial registration
- New Financial viability risk assessment
New applicants for registration with ASQA will now:
- be required to submit more extensive financial viability data and provide greater disclosure on the backgrounds of people associated with the organisation
- need to complete a comprehensive self-assessment to ensure that they are ready to deliver training, and submit evidence to support compliance
- no longer have an opportunity to correct non-compliances prior to a decision being made on the application
- no longer be able to make changes to a submitted application
- generally be registered for a two-year period.
Applicants who successfully achieve registration will also be subject to additional scrutiny during the first two years where they apply to add new training products to their scope of registration.
ASQA expects any applicant seeking initial registration as either a registered training organisation (RTO) or Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) provider to:
- be fully financially prepared to operate a sustainable training business
- have all the appropriate resources, processes and systems in place to commence delivery at the time of submitting the application
- ensure all people that will be involved in the operation of the training provider are suitable.