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There are several legal obligations that need your immediate attention due to your VET registration ceasing. This may be due to your RTO registration being expired, withdrawn, lapsed or cancelled. These obligations and the timeframes are explained below. The timeframes apply from the later of:

  • The date your RTO registration ceased; or
  • The day your RTO was notified registration ceased.

Failure to comply with these obligations may attract financial penalties specified in the National Vocational Education and Training Regulator Act 2011 (NVR Act), which may still be applied after your RTO’s registration has ceased.

Legal obligations  

Upon closure, your RTO has the following legal obligations.

Immediately cease to advertise and operate as an RTO

This includes remove all references to the following from advertising and marketing materials, including websites and social media pages:

  • your registration as an RTO
  • your provision of VET courses
  • your RTO ID number
  • use of the Nationally Recognised Training (NRT) logo.

Before registration ceases, submit all reportable VET data to National Centre for Vocational Education Research (NCVER) or applicable State Training Authority (STA)

  • All reportable data must be submitted immediately before registration ceases. Once registration ceases, there is a 30 day period (extended reporting period) to provide more complete or more accurate information. 
  • Data must be amended to reflect Outcome 41 – incomplete due to RTO closure
  • For guidance, please refer to the NCVER Factsheet RTO Closure: Reporting Final Data

Within 10 days, return your certificate of registration  

Please return to ASQA via:

Closures team – Registration

Australian Skills Quality Authority 

GPO Box 9928 

BRISBANE  QLD  4001

If you have a digital copy, please email the certificate to registration@asqa.gov.au.

Within 30 days, provide VET student records  

Please send student records to ASQA at registration@asqa.gov.au. 

  • RTOs are required to provide student records using the following template - Student Records Template Spreadsheet
  • Records are required for each student enrolled for the duration of registration, with one row per enrolment.

For further details, please see the Guide to Legal Obligations – VET registration ceases