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As a course owner, you have important responsibilities to maintain the integrity and compliance of your accredited course.

This includes keeping contact and ownership details up to date and ensuring effective monitoring and evaluation of your course.

Changes to course contact details

Keeping your contact details current ensures ASQA and stakeholders can reach the right people for course-related matters. You must notify ASQA of any changes to course owner or content enquiry contacts.  

Download the Notification of change to contact details – Accredited course form.

Changes to course ownership

If ownership of your course changes, you are legally required to inform ASQA. This ensures the National Training Register (TGA) reflects accurate ownership and supports continuity of course delivery.  

You must notify ASQA if you have sold, transferred, or reassigned ownership of your course.

Download the Notification of change to accredited course ownership form.

Both you and the new course owner must sign this form.

ASQA will:

  • Confirm receipt of your advice in writing to both parties
  • Update the course ownership details on the National Training Register (TGA).

Ongoing monitoring and evaluation

As a course owner, it is your responsibility to ensure the course continues to meet the Standards for VET Accredited Courses 2021 throughout the period of accreditation.  

Standard 10.15 requires you to conduct ongoing monitoring and evaluation of the course as set out in section B: 9.1 of the national course document. This includes monitoring the National Training Register (TGA) for any changes to units of competency and qualifications within nationally endorsed training packages, to ensure there is no duplication with your course.  

If a training package product is endorsed that has the same outcomes as your course, your course may no longer meet the requirements of the Standards and may need to be cancelled.  

It is important that you keep records of your monitoring and evaluation activities. You will need to report on these if accreditation is renewed.

Course accreditation status

Important legal obligations

Depending on the status of the accredited course, different obligations may apply under the National Vocational Education and Training Regulator Act 2011 and the Compliance Requirements. 

  • When accreditation ends, you need to be aware of your legal obligations under the National Vocational Education and Training Regulator Act 2011.
  • It is important you comply with these obligations or financial penalties may apply.
  • You need to advise any registered training organisations (RTOs) licensed to deliver the course whether the course has: 
    • expired and not been replaced; or
    • ended and been replaced by another training product (superseded).
  • Transition and teach out arrangements vary depending on the status of the accredited course. RTOs should contact their registering body for information. Review How to transition to understand whether new enrolments are permitted or whether RTOs may only teach out existing students.

Updates to the National Training Register (TGA)

  • When accreditation periods end (whether from expiring or ended and replaced) the National Training Register (TGA) is automatically updated to show the course as ‘non-current’
  • Where the end reason is listed as ‘accredited period was ended and the course replaced’ this indicates that the accredited course is classified as ‘superseded’
  • Where the end reason is listed as 'accreditation period expired', the course has expired and has not been replaced by another training product. Where the end reason is listed as 'accreditation period expired', the course has expired and has not been replaced by another training product. 

Advertising

  • When an accredited course ends and is replaced, the course may continue to be advertised and promoted as ‘accredited’ or as a ‘VET qualification’ for up to 12 months after the date it is replaced.
  • When an accredited course expires, advertising or promotion of the course as ‘accredited’ or as a ‘VET qualification’ must cease immediately

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