Go to top of page

Annual RTO registration fees

What are ASQA annual registration fees?

The annual registration fee is designed to recover the cost of providing a range of regulatory services. These services are available to all providers and are necessary for the effective regulation of the vocational education and training (VET) sector.

These services include:

  • information for providers, including the ASQA Info line and enquiries service and the ASQA website
  • national data collection and analysis, which enables the development of a risk profile for each provider
  • maintenance of provider records, and
  • the processing of applications that have no associated fee.

Who needs to pay ASQA annual registration fees?

Once you commence a registration period approved by ASQA, you will be required to pay ASQA’s annual registration fees.

You begin an ASQA-approved registration period when:

  • you apply to ASQA to renew your registration, ASQA approves the renewal of your registration, and the registration period granted by your former regulator ends
  • you apply to ASQA to renew your registration, the registration period granted by your former regulator ends, and ASQA grants a temporary registration extension while processing your renewal application, or
  • you transfer to regulation with ASQA from Western Australia or Victoria as a result of making changes to your operations (either by adding new delivery states or territories or by offering courses to overseas students).

Before you begin an ASQA-approved registration period, ‘legacy’ annual registration fee arrangements might apply. Refer to When do legacy annual registration fees apply? below.

Temporary extensions to registration

In some cases, once you have applied to renew your registration, ASQA may grant a short extension to your registration (e.g. for a six-month period) while your application is being processed.

This extension period is considered an ‘ASQA-approved registration period’. During this period, you are subject to ASQA annual fees. Legacy fees do not apply after the registration period granted by your former state or territory regulator ends.

How are ASQA annual registration fees calculated?

Your annual fees are determined by the number of qualifications (including accredited courses) on your scope of registration:

  • on the first day of the calendar month after you commence an ASQA-approved registration period, and
  • every 1 July thereafter.

Annual fees for RTO registration are:

  • 0 to 4 qualifications (and any number of units of competency) $1130
  • 5–10 qualifications (and any number of units of competency) $3220
  • 11–60 qualifications (and any number of units of competency) $6975
  • 61 or more qualifications (and any number of units of competency) $10,730.
Example—how a provider’s annual fees are calculated

A VET provider was formerly registered in South Australia and transitioned to ASQA as part of the national transition on 26 March 2012.

The registration period granted by the South Australian regulator expires on 15 March 2014.

The provider has five qualifications and four explicit units of competency on its scope of registration.

The provider submitted an ‘Application to renew RTO registration’ to ASQA in October 2013. The provider has not applied to add or remove any items from its scope of registration.

  • The provider is subject to ASQA annual fees from 1 April 2014
  • This year, ASQA will first invoice the provider for ASQA annual fees covering the period 1 April 2014 – 30 June 2014 (a three-month period)
  • This fee will amount to $805 (a pro-rata amount, covering a three-month portion of the annual fee of $3220)
  • On 1 July 2014, ASQA will invoice the provider for the period 1 July 2014 – 30 June  2015 ($3220)
  • In future years, ASQA will invoice the provider on 1 July each year for the year ahead.

When do I need to pay my annual registration fee?

ASQA will invoice you for your ASQA annual registration fees:

  • on or shortly after the first day of the calendar month in which you commence an ASQA-approved registration period, and
  • every 1 July thereafter.

You must pay annual fees within 30 days of ASQA issuing the invoice, unless ASQA explicitly states otherwise.

How can I pay my annual registration fee?

Your invoice will outline the amount to be paid and the available payment methods.

The invoice may be paid by:

  • electronic funds transfer (EFT)
  • BPAY® (if stated as a payment option on the invoice, and for payments of up to $10,000)
  • Visa or MasterCard, or
  • cheque.

When do ‘legacy’ registration fees apply?

You are required to pay legacy annual registration fees—as determined by your former regulator—until you start an ASQA-approved registration period.

If you were previously registered with either the New South Wales or Queensland regulator, you may be required to pay ASQA annual fees for some of the same period for which you have paid a legacy annual fee. The legacy fee arrangements table below explains these arrangements.

The arrangements for payment of legacy annual registration fees were determined in previous years by your former state or territory regulator or the National Audit and Registration Agency (NARA). These arrangements are outlined in the table below.

State or territory of your previous regulator Legacy annual registration fee arrangements
Former Queensland providers

ASQA will invoice you on 1 July each year for the following 12-month period until your Queensland-approved registration period expires. Once this registration period expires, you will be subject to ASQA annual fees.

This means you may be subject to ASQA annual fees for part of the same period for which you have already paid a legacy annual fee. In this case, ASQA will reduce the ASQA annual fee for that period by the amount of the legacy fee paid for the same period.

Former New South Wales providers

ASQA will invoice you each 1 January for the following 12-month period until your New South Wales–approved registration period expires.

Once this registration period expires, you will be subject to ASQA annual fees.

This means that during the calendar year in which your NSW registration expires, you may be required to pay ASQA annual fees for a period for which you have already paid a legacy annual fee.

In this case, ASQA will reduce the ASQA annual fee for that period by the amount of the legacy fee paid for the same period.

Providers formerly registered in South Australia, the Australian Capital Territory, Victoria* and Western Australia*, and providers formerly registered by NARA ASQA will invoice you each year in the month of anniversary of registration, based on the registration expiry date. ASQA will do this until expiry of the registration period that your previous regulator approved. Once that registration period ends, you become subject to ASQA annual fees.
Former Tasmania and Northern Territory providers No legacy fee applies. Once the registration period approved by your former regulator ends, you become subject to ASQA annual fees.

* These arrangements apply to providers from Victoria or Western Australia that commenced regulation with ASQA as part of the transition to national regulation in July 2011. If you have more recently transferred to ASQA as a result of changing the jurisdiction in which you operate refer to Providers transferring from VIC or WA below.

Providers transferring to ASQA from Victoria or Western Australia

If you have transferred to ASQA since 1 July 2011 as a result of changing the jurisdiction in which you operate, you are required to pay ASQA annual fees.

Your annual fees are determined by the number of qualifications (including accredited courses) on your scope of registration:

  • on the first day of the calendar month after the date of your transfer to ASQA, and
  • every 1 July thereafter.

Legacy fee arrangements do not apply to Victorian and Western Australian providers who transferred to ASQA after July 2011 as a result of a change in their regulatory jurisdiction, that is, those providers who transferred to ASQA because:

  • they started offering courses in states/territories other than Victoria or Western Australia, or
  • they started offering courses to overseas students.

Legacy fee arrangements only apply to those providers in Victoria and Western Australia that started regulation with ASQA on 1 July 2011 as part of the transition to national regulation.

Providers of courses to overseas students (CRICOS providers)

The above fees relate to registration as an RTO only.

Annual fees for Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) providers are in addition to fees for RTO registration.