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Annual RTO registration charges

Due to recent legislative changes, ASQA’s former annual registration fee was replaced with an annual registration charge which came into effect on 1 July 2017. This change is in name only, the calculation method and structure remain unchanged. Therefore the change will not affect providers. The annual registration charge is designed to recover ASQA’s costs of regulatory activities, to the same extent that was previously recovered by annual registration fees.

What are ASQA annual registration charges?

The annual registration charge is designed to recover the cost of providing a range of regulatory activities. These activities are necessary for the effective regulation of the vocational education and training (VET) sector.

Activities include (but are not limited to):

  • information for providers, including the ASQA Info line and enquiries service and the ASQA website
  • national data collection and analysis, which enables the development of a risk profile for each provider
  • maintenance of provider records, and
  • the processing of applications that have no associated charge.

Who needs to pay ASQA annual registration charges?

Once you commence a registration period regulated by ASQA, you will be required to pay ASQA’s annual registration charges.

You begin an ASQA-regulated registration period when:

  • you apply to ASQA to be registered, and ASQA approved your application
  • you apply to ASQA to renew your registration, the registration period granted by your former regulator ends, and ASQA grants a temporary registration extension while processing your renewal application, or
  • you transfer to ASQA from Western Australia or Victoria as a result of making changes to your operations (either by adding new delivery states or territories or by offering courses to overseas students).

Temporary extensions to registration

In some cases, once you have applied to renew your registration, ASQA may grant a short extension to your registration (e.g. for a six-month period) while your application is being processed.

This extension period is considered an ‘ASQA-regulated registration period’. During this period, you are subject to ASQA annual charges.

How are ASQA annual registration charges calculated?

Your annual registration charges are determined by the number of qualifications (including accredited courses) on your scope of registration:

  • on the first day of the first whole calendar month of your  ASQA-regulated registration period, and
  • every 1 July thereafter.

Annual registration charges for RTO registration are:

  • 0 to 4 qualifications (and any number of units of competency) $1130
  • 5–10 qualifications (and any number of units of competency) $3220
  • 11–60 qualifications (and any number of units of competency) $6975
  • 61 or more qualifications (and any number of units of competency) $10,730.
Example—how a provider’s annual charges are calculated

A provider’s registration transferred from the Western Australia Training Accreditation Council (TAC) to ASQA on 15 March 2018. The provider has five qualifications and four explicit units of competency on its scope of registration.

  • The provider is subject to ASQA annual registration charges from 1 April 2018.
  • This year, ASQA will first invoice the provider for ASQA annual registration charges covering the period 1 April 2018 – 30 June 2018 (a three-month period).
  • This charge will amount to $805 (a pro-rata amount, covering a three-month portion of the annual registration charge of $3220).
  • On 1 July 2018, ASQA will invoice the provider for the period 1 July 2018 – 30 June  2019 ($3220).
  • In future years, ASQA will invoice the provider on 1 July each year for the year ahead.

When do I need to pay my annual registration charge?

ASQA will invoice you for your ASQA annual registration fees:

  • on or shortly after the first day of the calendar month in which you commence an ASQA-approved registration period, and
  • every 1 July thereafter.

You must pay annual fees within 30 days of ASQA issuing the invoice, unless ASQA explicitly states otherwise.

How can I pay my annual registration charge?

Your invoice will outline the amount to be paid and the available payment methods.

Note: ASQA is in the process of adding an option to asqanet to enable annual charges to be paid via the asqanet portal. When this option becomes available it will be under the ‘Organisation’ tab, under Finance information.

Providers transferring to ASQA from Victoria or Western Australia

If your registration transfers to ASQA you are required to pay ASQA annual registration charges.

Your annual registration charges are determined by the number of qualifications (including accredited courses) on your scope of registration:

  • on the first day of the first whole calendar month of your ASQA-regulated registration period, and
  • every 1 July thereafter.

These providers transfer to ASQA because:

  • they started offering courses in states/territories other than Victoria or Western Australia, or
  • they started offering courses to overseas students.

Providers of courses to overseas students (CRICOS providers)

The above charges relate to registration as an RTO only.

Annual registration charges for Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) providers are in addition to fees for RTO registration.