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Clauses 1.26 – 1.27

Manage transition from superseded training products

Clause 1.26

Subject to Clause 1.27 and unless otherwise approved by the VET Regulator, the RTO ensures that:

  1. where a training product on its scope of registration is superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation is issued or learners are transferred into its replacement, within a period of one year from the date the replacement training product was released on the National Register 
  2. where an AQF qualification is no longer current and has not been superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation issued within a period of two years from the date the AQF qualification was removed or deleted from the National Register
  3. where a skill set, unit of competency, accredited short course or module is no longer current and has not been superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation issued within a period of one year from the date the skill set, unit of competency, accredited short course or module was removed or deleted from the National Register, and
  4. a new learner does not commence training and assessment in a training product that has been removed or deleted from the National Register.

Clause 1.27

The requirements specified in Clause 1.26 a) do not apply where a training package requires the delivery of a superseded unit of competency.

What this Standard means for your RTO

Learners are entitled to graduate with a qualification that most closely represents the current skill needs of industry. A qualification being superseded or discontinued is a clear indication that industry needs have changed to the extent that the previous qualification is no longer suitable.

To best meet the needs of your learners and of industry, transfer learners from superseded qualifications into a replacement qualification as soon as possible.

Superseded training products

Ensure that all learners enrolled in a superseded training product are transferred to a current training product within one year of the replacement being published. Before you do this, ensure that the replacement training product is on your RTO’s scope of registration. Where the developer responsible for the parent training package deems the replacement training product is equivalent to the superseded qualification, your RTO’s scope of registration will be automatically updated by ASQA to include the replacement training product. Your scope will be updated immediately after the endorsement process, unless your RTO:

  • has ‘opted out’ of this process, or
  • has unresolved compliance issues that prevent the scope update.

In cases where the training product is not considered equivalent to the earlier version or where your RTO has ‘opted out’ of automatic updates, before transferring any learner enrolments, you will need to:

  • apply to ASQA for the replacement to be added to your RTO’s scope of registration, and
  • have that application approved.

An RTO that holds a delegation from ASQA (to manage its own scope of registration) can add the relevant training products to their scope without application.

Learners who will complete their study and be issued with a qualification or statement of attainment within the one-year transition period do not need to be transferred to a replacement training product.

One year from the date it was superseded, ASQA will remove the superseded training product from your RTO’s scope of registration. From this date, you must not:

  • enrol or train learners in that training product, or
  • issue a qualification or statement of attainment for that training product (except as a replacement for a previously issued qualification or statement of attainment).

Removed or deleted qualifications

In some instances, training package developers determine there is no longer sufficient demand for a qualification to justify it being maintained. The qualification is removed or deleted without being superseded by another.

In this case, there is no clearly identified replacement qualification for learners to transfer to, although you may be able to identify one that is the closest to meeting your learners’ needs. Whether it is practical to transfer learners to a suitable qualification will depend on a range of factors, including how close to completion each learner is, but the guiding principle should be what will best meet the needs of the learner. If completing the qualification is the best path for the learner, your RTO must ensure that all training, assessment and issuance of certification is completed within two years of the date the qualification was removed.

You must not allow a new learner to commence training or assessment from the date a qualification is removed or deleted from the National Register.

Two years after a qualification is removed or deleted, ASQA will remove the qualification from your RTO’s scope of registration. From that date, you must not:

  • enrol or train learners in that qualification, or
  • issue that qualification (except as a replacement for a previously issued qualification).

Removed or deleted skill sets, units, courses and modules

Where a skill set, unit, course or module (not attached to a qualification) is removed or deleted, your RTO must ensure that all training, assessment and issuance of certification is completed within one year of the date the skill set, unit or module was removed or deleted.

You must not allow a learner to commence training or assessment from the date a skill set, unit, course or module is removed or deleted from the National Register (training.gov.au).

One year after a skill set, unit or module is removed or deleted, ASQA will remove the training product from your RTO’s scope of registration. From that date you must not:

  • enrol or train learners in that skill set, unit, course or module, or
  • issue a statement of attainment for that skill set, unit, course or module, except as a replacement for a previously issued statement of attainment.

In all cases, the date shown on the National Register is considered to be the date of publication, deletion or removal.

Sometimes, a qualification or accredited course will specify a core or named elective unit or module that has been superseded, removed or deleted from another training package. In these cases, you must continue to include the component/s as named in the qualification or course being delivered.

ASQA does not grant permission for individual RTOs to continue delivery beyond the allowable timeframes. Where ASQA has agreed that exceptional circumstances apply to a certain cohort of learners justifying delivery beyond the allowable timeframes, e.g. where apprenticeship arrangements necessitate, it will publish this information on its website. In such cases, the exemption will apply to any RTO, but only for delivery to a learner whose enrolment matches the identified criteria.

A guide to compliance

The type of evidence available will differ, depending on how your RTO manages transitions.

Evidence from a student management system showing that no students were enrolled in a superseded qualification beyond the relevant date may be sufficient, particularly if the system prevents enrolment of learners into superseded, removed or deleted training products and does not issue qualifications or statements of attainment beyond the allowable timeframes.

If your RTO is using a decision made by ASQA to allow delivery in specific circumstances beyond the usual allowable timeframes, retain evidence that all learners involved match the identified criteria for this delivery.

If your organisation is seeking registration as an RTO, clauses 1.26 and 1.27 do not apply to you, as it is not possible to be registered for superseded, removed or deleted training products.