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Renewing an accredited course

This fact sheet provides summary information on deciding if an accredited course should be renewed and the process of preparing and submitting a renewal of accreditation application.

Should the course be renewed?

For a course to be renewed, you must research and provide evidence that there is an ongoing industry, enterprise, education, legislative or community need for the course.

A course can only be considered for renewal if it does not duplicate the outcomes of existing training package products. Training Packages are regularly updated to meet identified needs. Therefore, a training package unit of competency, skill set or qualification which covers the same outcomes may have been endorsed since the course was last accredited.

When should I submit an application to renew accreditation

The National Vocational Education and Training Regulator Act 2011 requires that you submit your application to renew accreditation 90 days before the course’s expiry date.

To meet this submission deadline, you must begin preparation for renewing the course well in advance of this 90-day cut-off date.

ASQA will process your application as an initial accreditation application if it receives your application after the 90-day cut-off date.

Essentials for renewing an accredited course

1.    Allow sufficient time for stakeholder consultation:

You are required to consult with a broad range of relevant industry stakeholders to whom the outcome of the course is relevant.

Consultation must occur at both the course/qualification level and the enterprise unit of competency level. You must provide evidence of this consultation with the application.

Consultation must involve the relevant SSO(s) where the outcomes of the proposed course fall within (or can be associated with) its area of coverage.

2.    Check for duplication with Training Package products:

You must conduct research and analysis of training package qualifications and units of competency that may provide the same outcome.

3.    Check training package units are current:

Ensure the current versions of training package units are used and the allocated nominal hours align to those specified in the Victorian Purchasing Guide. The National Centre for Vocational Education Research (NCVER) uses these hours for AVETMISS reporting purposes, therefore ASQA uses these hours as a benchmark.

4.    Review the current accreditation requirements:

These may have changed since the course was last accredited. The course may need amending to meet the current requirements. The current standards are Standards for VET Accredited Courses 2012Standards for Training Packagesand the Australian Qualification Framework Second Edition January 2013.

5.    Review ASQA’s Accredited Course Document Template:

This template provides guidance and some suggested text for inclusion in the course document.

6.    Review the current policy documents on developing units of competency:

Units of competency must comply with the requirements of the Standards for Training Packages.

ASQA is complying with development requirements endorsed by the then Standing Council on Tertiary Education, Skills and Employment (SCOTESE) for training products developed and delivered in the VET sector. The Standards for Training Packages supersede the Training Package Development Handbook. The Standards for Training Packages do not accommodate the development of modules in VET accredited courses.

7.    Lodge a complete renewal application:

There are a number of attachments required. Refer to the checklist included in the ‘Application for course accreditation (initial or renewal)’.

If you are applying to renew multiple courses at the same time, each course must be submitted using a separate application form.

8.    Apply to add the course to your RTO scope of registration (if you wish to deliver the course):

Renewing the accreditation of a course does not provide approval to deliver the accredited course. An RTO wishing to deliver an accredited course must apply to add the course to its scope of registration. The registration process cannot commence until the outcome of the renewal of accreditation has been decided.

Timeframes for renewal of accreditation

Provided that the course document and course accreditation submission are developed in accordance with the relevant requirements, a course could be renewed within four to six months. Timeframes vary depending on a range of factors, including the quality of the submission.

If you submit a complete application to ASQA 90 days prior to the course’s expiry date, the accreditation of the current course is taken to continue until the renewal application is decided.

A formal request to extend the accreditation of the course is not required.

More information

For detailed information, including application forms, refer to ASQA’s website.

The current requirements for course accreditation comprise the:

Contact ASQA

Contact ASQA by calling the Info line on 1300 701 801, Monday to Friday, 9.00 am to 7.00 pm AEST.

You can also ask a question by emailing enquiries [at] asqa.gov.au.