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Five things RTOs need to know in 2020

7 January 2020

Every ASQA registered provider needs to stay on top of the basics of registration.

Here is how you can keep track of some of your key obligations this year.

Make sure we can contact you

Has your CEO’s email address or your registration email address changed in the last year? You might not be receiving important updates from ASQA.

If you have not provided a mobile contact number, it is a good idea to do so. In addition to emails and news on our website, ASQA sometimes uses text message reminders for important matters for RTOs. If you choose not to provide a mobile contact number, you will not receive these reminders.

Know your registration expiry date so you can submit your renewal on time

Every RTO needs to apply to renew its registration, and pay the application lodgement fee, at least 90 days before its registration is due to expire.

Remember if you do not submit your renewal application and pay the applicable fees before the 90 day deadline, in most cases ASQA will not allow you to submit a late application.

Meet your data provision requirements

There are three key data collections each year:

1. Total VET Activity AVETMISS data

Every RTO has to report Total VET Activity (TVA) AVETMISS data for 2019 to NCVER by 28 February 2020, even if no training was provided. TVA data is the only reliable information on delivery that exists, so is of a critical nature to our sector.

Unless an exemption applies, your RTO must report:

  • all VET student enrolment activity
  • all award issuance activity, including the USI
  • activity that attracts government funding and activity that does not attract government funding
  • activity that is conducted in Australia or overseas
  • if your RTO has not conducted any student enrolment, training delivery or award issuance activity, this must be reported as a ‘nil’ return to NCVER.

Your RTO is required to meet these data provision requirements as a condition of registration. If you require assistance submitting your TVA data, please contact NCVER at support [at] ncver.edu.au.

2. Annual declaration on compliance

In February 2020, ASQA will invite the Chief Executive Officers of registered training providers, by email, to complete the annual declaration on compliance. This must be completed by 31 March 2020.

ASQA uses the information received through annual declarations to identify systemic risks to the quality of VET delivery and to ensure it holds correct information about each RTO’s operations.

Please ensure that the listed contact for your Chief Executive Officer on training.gov.au is accurate. To update your listed contact, please complete a ‘minor change’ request.

Minor change request:

  1. Log in to asqanet
  2. Either:
    • Access the Registration menu and select VET/CRICOS Applications, or
    • Select Registration: new application on your asqanet home page
    • Select Update minor details and remove scope from the VET/CRICOS applications menu
    • Follow the prompts as asqanet guides you through making the required changes.

3. Quality indicator data

Quality indicator data is due by email to qidata [at] asqa.gov.au on 30 June 2020. Find out more.

Pay your annual registration charge

ASQA invoices providers for their annual registration charge in July each year. Once you receive your invoice, you have 30 days to make payment.

Keep track of key dates

Using this printable checklist (PDF) can help you keep an eye on some of the important dates coming up in 2020.