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ASQAnet updates scheduled for Friday 17 January 2014

12 January 2014

Please note that an update to ASQAnet is scheduled for 17 January 2014.

ASQAnet will be unavailable from 4.00 pm AEDST on Friday 17 January 2014. Providers and applicants using ASQAnet should save their applications and log out before 4.00 pm.

Providers and applicants will be able to access the updated version of ASQAnet from 18 January 2014. This update will include changes to the available payment options.

How will the changes to ASQAnet affect users?

All organisations submitting applications relating to vocational education and training (VET) in ASQAnet will be required to pay application fees upfront.

This means if you are applying for initial registration or to renew registration, you must pay both the application lodgement fee and the application assessment fee when submitting your application.

The latest version of ASQAnet will allow the generation of an invoice.

This invoice will allow you to pay for your application using:

  • electronic funds transfer (EFT)
  • BPAY® (see 'When is BPAY payment available?' below)
  • Visa or MasterCard, or
  • cheque.

Please note that—in accordance with the ASQA schedule of fees 2013 and the ASQA Instrument Fixing Fees No.1 of 2013—VET applications that are not submitted in ASQAnet will also attract a data entry fee.

How will upfront fee payment requirements affect deadlines for renewal of VET registration?

ASQA issues electronic notices to registered training organisations (RTOs) about six months prior to registration expiry, inviting a renewal of registration application.

If you do not submit a complete application to renew VET registration at least 90 days before the expiry date, your registration may not be renewed.

An application is not considered to be complete unless:

  • all required evidence and other documentation has been submitted
  • the application lodgement fee has been paid in full, and
  • the application assessment fee has been paid in full.

ASQA will not commence the assessment of any application until all fees have been paid in full, and the payment has cleared.

Any delay in the payment of fees will therefore increase the processing time for your application.

Do these changes have any implications for CRICOS applicants?

These updates to ASQAnet do not affect applications relating to registration on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS).

Currently, CRICOS applications and CRICOS fees are not managed through ASQAnet.

Providers are reminded that CRICOS applications (to register, renew or withdraw registration, or change the scope of registration) must be submitted in addition to any RTO applications.

When is BPAY payment available?

  • BPAY is only an available option where stated on the invoice.
  • BPAY payment is not available for any CRICOS applications.
  • There is a $10,000 limit on BPAY payments—please use another payment method if you are paying an invoice for an amount greater than $10,000.

How is the application assessment fee calculated?

Registration renewal applications

For renewal of registration, assessment fees are calculated on the number of ‘active’ and ‘in transition’ qualifications, accredited courses and explicit units of competency indicated on your application.

To minimise assessment fees, applicants should consider removing any ‘in transition’ products from their application if students will no longer be enrolled in these products at the end of the registration period that is due to expire.

Initial registration applications

For initial registration, assessment fees are calculated on the number of qualifications, accredited courses and explicit units of competency indicated on your application