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Annual declaration on compliance open until 31 March 2019

18 February 2019

Each year, the Standards for Registered Training Organisations (RTOs) 2015 (the Standards) require all ASQA RTOs to submit an annual declaration on compliance.

The annual declaration is an important tool for both providers and for ASQA:

  • for providers, the annual declaration is an opportunity to undertake a self-assessment and to make sure that all information ASQA holds about your operations is correct
  • for ASQA, the annual declaration helps to identify emerging systemic issues in the VET sector.

The annual declaration is a simple online form. The form itself takes between 15 and 30 minutes to complete in most cases. However, to complete the declaration you will also need to assess your RTO’s compliance with the Standards, which may take longer if you are not regularly undertaking self-assessment of your RTO.

ASQA sent invitations to each RTO’s Chief Executive Officer on Friday 15 February 2019. Each invitation contains a unique URL to your survey.

The annual declaration online form is available until midnight on Sunday 31 March 2019.

FAQs about the annual declaration process

My RTO is newly registered, do I need to submit an annual declaration on compliance for 2019?

All current RTOs that were registered as of 31 December 2018 are required to submit an annual declaration on compliance by 31 March 2019.

If your initial registration commenced in 2019, you are not required to submit the annual declaration this year.

Can I apply for an extension to lodge my annual declaration?

ASQA will not accept late submissions of the 2019 declaration. Providers are advised to commence the declaration form well in advance of the 31 March 2019 deadline. If you did not receive an invitation, please see below.

I didn’t receive an email invite—what do I do?

ASQA sent email invitations to each RTO’s Chief Executive Officer’s registered email address on 15 February 2019.

If you are an RTO CEO and have not received this email:

  • please check your spam/junk mail folder
  • check that your email address is correctly listed on training.gov.au
  • If the address is incorrect, please:
    • update the email address in asqanet
    • contact the ASQA Info Line to request that ASQA re-send the email
  • if you have previously unsubscribed from ASQA emails, please contact web.feedback [at] asqa.gov.au and ASQA will reactivate the subscription to ASQA emails
  • if none of the above apply, please contact the Info Line and advise that the RTO has not received the email.

How do I prepare to complete the annual declaration on compliance?

Self-assessment is a useful process for all RTOs to undertake regularly.

The annual declaration provides you with a chance to undertake a self-assessment of your RTO’s compliance with the Standards and to ensure that the information that ASQA holds about your RTO is correct.

Many RTOs will already have templates and tools that they use to conduct regular self-assessments. If you do not already have a system in place for regular self-assessments, you may choose to use ASQA’s Self-Assessment Tool to prepare for your annual declaration.

How do I keep a record of my answers?

After you submit your declaration, you will be able to print, save to PDF and/or email a copy of your answers.

Once the declaration has been submitted, you cannot re-enter the declaration to change answers or print at a later date.

What will ASQA do with the information I submit?

ASQA uses the information received through annual declarations to identify systemic risks to the quality of VET delivery and to ensure it holds correct information about each RTO’s operations.

What happens if I don’t complete the annual declaration by 31 March 2019?

Providing this information is a requirement of clause 8.4 of the Standards. If you do not submit the requested declaration, ASQA will take further regulatory action.

If I identify incorrect information about my RTO in asqanet in the process of completing the annual declaration, how do I update this?

If you need to update information in asqanet, you are required to submit a material change form.

ASQA uses material change forms to ensure that requests to change provider information are appropriately authorised.

Please note that the ASQA Info Line team cannot process requests to change the information we hold about a provider by telephone.