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Annual declaration on compliance—online form now available

27 February 2018

The Standards for RTOs 2015 require each registered training organisation (RTO) to provide ASQA with an annual declaration on its compliance with the Standards.

When an RTO submits this declaration, it is also confirming to ASQA that:

  • records held by ASQA pertaining to its business operations are accurate
  • it systematically monitors its compliance
  • it has implemented preventive and corrective actions where considered necessary.

How does an RTO access the declaration?

ASQA has sent an email containing a unique URL to every RTO’s registered email address for its CEO contact, as listed on training.gov.au.

RTOs have until midnight AEDT 31 March 2018 to complete and submit the declaration.

The declaration must be completed by the person who is legally responsible for the registration of the RTO (the Chief Executive Officer).

What if an RTO did not receive the email from ASQA?

If an RTO has not received the email from ASQA, it should take the following steps:

  1. Check their spam/junk mail folder.
  2. Check that the email address for its CEO contact is correctly listed on training.gov.au. If the address is incorrect, the RTO should update the contact details in asqanet, and then contact the ASQA Info Line to request that ASQA re-send the email.
  3. If the RTO has previously unsubscribed from ASQA emails, they should contact web.feedback [at] asqa.gov.au and ASQA will reactivate the subscription to ASQA emails.
  4. If none of the above apply, the RTO should contact the Info Line and advise that the RTO has not received the email.

Can an RTO keep a record of its declaration?

The declaration includes the option to print and/or email a copy of the RTO declaration.

It is each RTO’s responsibility to print/email and save a copy of the completed declaration for its records.

Note that once the declaration has been submitted, an RTO cannot re-enter the declaration to change answers or print/email at a later date. 

What will ASQA do with the information submitted by RTOs?

ASQA uses the information received through annual declarations to identify systemic risks to the quality of VET delivery and to ensure it holds correct information about each RTO’s operations.

What happens if an RTO does not complete the annual declaration by 31 March 2018?

Providing this information is a requirement of clause 8.4 of the Standards. If an RTO does not submit the requested declaration, ASQA will take further regulatory action.