You must not advertise, offer to provide, deliver or assess any Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) course until it is registered and listed on CRICOS.
You may not market a course to overseas students unless
- you are registered on CRICOS to provide the course, or
- you have an arrangement with another registered provider to deliver training and/or assessment on their behalf.
If you have an arrangement with another registered provider, you must clearly identify the registered provider's name and CRICOS number in all marketing material and student material.
Before beginning an application for registration as a CRICOS provider, you will need to undertake extensive preparation.
You will need to develop a thorough understanding of your obligations under the Education Services for Overseas Students (ESOS) Framework.
These include requirements outlined in the:
- ESOS Act
- Education Services for Overseas Students Regulations 2001 (ESOS Regulations)
- National Code of Practice for Providers of Education and Training to Overseas Students 2018 (National Code)
- English Language Intensive Courses for Overseas Students (ELICOS) Standards 2018 (if applicable).
If you do not have this understanding, you will have difficulty completing the application.
You may only submit an application if you have:
- completed the Financial viability risk assessment tool (xlsm)
- completed the relevant self-assessments (the Application guide—application for initial registration outlines which self-assessments are required)
- completed a Fit and Proper Person Declaration for each relevant person (DOC)
- made arrangements to ensure the organisation will have appropriate public liability insurance coverage to commence operations.
You will also need to understand your obligation to make payments to the Tuition Protection Service (TPS), which protects overseas students in the event that a provider is unable to deliver a course.
- Find out more about the TPS from tps.gov.au.
The Australian Government Department of Education provides fact sheets on the requirements of the National Code.
- General fact sheet
- Standard 1: Marketing information and practices
- Standard 2: Recruitment of an overseas student
- Standard 3: Formalisation of enrolment and written agreements
- Standard 4: Education agents
- Standard 5: Younger overseas students
- Standard 6: Overseas student support services
- Standard 7: Overseas student transfers
- Standard 8: Overseas student visa requirements
- Standard 9: Deferring, suspending or cancelling the overseas student’s enrolment
- Standard 10: Complaints and appeals
- Standard 11: Additional requirements
You may require planning approvals for your intended operating locations.
New entrants to the education and training industry should contact local council early in the planning process to establish whether approval is required. The council should be able to provide you with information about applying if approval is required.
Failing to ensure appropriate council approval may:
- affect your ability to operate
- invalidate your insurance cover
- result in ASQA considering your application incomplete or non-compliant.
If you are applying for CRICOS registration, you will first need to demonstrate that your proposed business is financially viable. ASQA requires you to demonstrate financial viability by submitting the Financial viability risk assessment tool (xlsm).
This tool requires you to provide information on your organisation’s financial viability, including your financial history and projections. You will need an accountant's help to complete the tool.
The process of completing the tool will also help you gain a realistic understanding of the financial requirements of becoming a CRICOS provider and provide an independent assessment of the sustainability of your proposed business.
You must submit your completed Financial viability risk assessment tool in asqanet with your initial registration application. Without this tool, ASQA will consider your application incomplete.
ASQA requires you to complete a self-assessment. You must submit the self-assessment in asqanet with your initial registration application.
The self-assessment asks you to complete questions related to standards in the National Code and the ESOS Act in order to confirm your readiness to:
- deliver quality training and assessment
- manage the recruitment, enrolment and support of overseas students.
You will need to provide evidence to support your responses.
The responses and evidence will be assessed by ASQA in the assessment stage of the application.
The process of completing the self-asessent will also help you gain a realistic understanding of:
- the requirements of becoming a CRICOS provider
- your preparedness for your proposed operations.
If you are seeking to deliver VET courses to international students, you will also need to complete the self-assessment for initial RTO registration even if you are already registered as an RTO. An assessment of your operations as a VET provider will be conducted with the assessment of your CRICOS application.
If you are seeking to deliver ELICOS courses to international students, you will also need to complete the self-assessment for initial ELICOS registration.
If you submit an application for initial CRICOS registration without all required self-assessments and supporting evidence your application will be considered incomplete.
|Application for initial CRICOS registration (for nationally recognised training products) and initial VET registration||
|Application for initial CRICOS registration (for nationally recognised training products) where the provider already holds VET registration||
|Application for initial CRICOS registration only (for ELICOS courses only)||
Demonstrate people associated with your organisation are fit and proper
As part of the initial registration process, you must:
- disclose to ASQA any people who are associated with the organisation applying for registration
- ensure these people meet the fit and proper person requirements.
A fit and proper person declaration is a required attachment for all owners and some executive officers associated with your organisation. Refer to the Application guide—application for initial registration for guidance on when a fit and proper person declaration is a required attachment with your initial registration application.
The responses will be assessed by ASQA in the assessment stage of the application.
If you submit an application for initial registration without the necessary fit and proper person declarations, your application will be considered incomplete.
All applications for initial registration should be submitted using the online registration portal, asqanet, which allows organisations to submit, manage and pay for their registration applications online.
- Find out more about using asqanet, or contact the ASQA Info line on 1300 701 801, 9.00 am to 7.00 pm EST, Monday to Friday, or by emailing enquiries [at] asqa.gov.au for help with using asqanet.
Once you have submitted your application through asqanet, you will receive an initial invoice for an application lodgement fee which will cover the initial processing and assessment of your application.
ASQA will not commence processing your application until the lodgement fee is paid in full and the payment has cleared.