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Complete your application

Introduction

You must not advertise, offer to provide, deliver or assess any Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) course until it is registered and listed on CRICOS. 

You may not market a course to overseas students unless 

  • you are registered on CRICOS to provide the course, or 
  • you have an arrangement with another registered provider to deliver training and/or assessment on their behalf. 

If you have an arrangement with another registered provider, you must clearly identify the registered provider's name and CRICOS number in all marketing material and student material.

Prepare your application 

Before beginning an application for registration as a CRICOS provider, you will need to undertake extensive preparation.

You will need to develop a thorough understanding of your obligations under the Education Services for Overseas Students (ESOS) Framework

These include requirements outlined in the:

  • ESOS Act
  • Education Services for Overseas Students Regulations 2001 (ESOS Regulations)
  • National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2017 (National Code), and
  • (if applicable) the ELICOS National Standards.

If you do not have this understanding, you will have difficulty completing the application. 

You may only submit an application if you have:

  • completed the financial viability risk assessment pack
  • applied for council approval, if required, for your intended operating locations
  • made arrangements to ensure the organisation will have appropriate public liability insurance coverage to commence operations.

You will also need to understand your obligation to make payments to the Tuition Protection Service (TPS), which protects overseas students in the event that a provider is unable to deliver a course.

Understand the requirements of the National Code

International Education provides an explanatory guide for the National Code.

The explanatory guide is in four parts, corresponding to the four sections of the National Code. 

Obtain council approval

You may require planning approvals for your intended operating locations.

New entrants to the education and training industry should contact local council early in the planning process to establish whether approval is required. The council should be able to provide you with information about applying if approval is required.

Failing to ensure appropriate council approval may:

  • affect your ability to operate
  • invalidate your insurance cover, or
  • result in ASQA considering your application incomplete or non-compliant.

Supply the required evidence

The information that you will need to provide with your application includes:

  • an five-year employment history for the Principal Executive Officer
  • Fit and Proper Person Requirements declarations—each including a National Police Clearance Certificate issued within the last three months—completed by the Principal Executive Officer, and each executive officer and high managerial agent
  • evidence that each proposed delivery site has approval for occupancy from the relevant state/territory regulatory body
  • If the course includes a work-based training component, evidence of how:
    • you will access employers who will agree to provide quality work-based training, 
    • and the arrangements for supervision and assessment of overseas students.
  • clear information about the role played by  any other providers in the delivery of each course—including where and how the course will be delivered and how you will ensure compliance with the National Code
  • a copy of all the information to be provided to students prior to their enrolment
  • an annual timetable for each qualification, course or program listed on your proposed scope of CRICOS registration 
  • evidence of the type of legal entity applying for registration
  • a copy or extract of a certificate of the registration of a business name for each business/trading name
  • a certificate of incorporation and a historical company extract for each shareholder that is a Pty Ltd or Ltd company, and
  • a Fit and Proper Person Requirements declarations completed by each non-natural person that owns the legal entity applying for registration and each influential non-owner.

Additional requirements if you want to deliver ELICOS 

If you are applying to deliver English Language Intensive Courses for Overseas Students (ELICOS), you must provide additional information and evidence when completing the application form. 

You will need to:

  • list the experience and qualifications of your teaching staff
  • provide samples of certification of your completion and partial completion
  • provide copies of all formal articulation agreements with other providers
  • provide evidence of approval from a course's copyright owner to use that course (if you do not own the course) 
  • provide a detailed syllabus for the course including learning outcomes that students can expect to achieve as they progress through the course.

Submit your application

All applications for initial registration should be submitted using the online registration service, asqanet.

asqanet allows organisations to submit, manage and pay for their registration applications online.

  • Find out more about using asqanet, or contact the ASQA Info line on 1300 701 801, 9.00 am to 7.00 pm EST, Monday to Friday, or by emailing enquiries [at] asqa.gov.au for help with using asqanet.

Tips for submitting an effective application include:

  • Ensure you have provided all information and evidence required: If your application is incomplete, ASQA will contact you and you will be given 10 working days to provide the outstanding information or evidence. If you do not provide sufficient information in this timeframe, your application will be rejected.
  • Ensure you have included the correct fees with your application: ASQA will not begin assessing your application until all required fees are paid.
  • Attach evidence of council approval, if required: This approval must be in the form of a Certificate of Occupancy (or the equivalent for your state or territory).