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Complete your application

This web page describes the process that all applicants must follow if submitting an initial registration application to ASQA on or after 1 July 2018.

Introduction

You must not advertise, offer to provide, deliver or assess any Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) course until it is registered and listed on CRICOS. 

You may not market a course to overseas students unless 

  • you are registered on CRICOS to provide the course, or 
  • you have an arrangement with another registered provider to deliver training and/or assessment on their behalf. 

If you have an arrangement with another registered provider, you must clearly identify the registered provider's name and CRICOS number in all marketing material and student material.

Prepare to apply

Before beginning an application for registration as a CRICOS provider, you will need to undertake extensive preparation.

You will need to develop a thorough understanding of your obligations under the Education Services for Overseas Students (ESOS) Framework

These include requirements outlined in the:

  • ESOS Act
  • Education Services for Overseas Students Regulations 2001 (ESOS Regulations)
  • National Code of Practice for Providers of Education and Training to Overseas Students 2018 (National Code)
  • English Language Intensive Courses for Overseas Students (ELICOS) Standards 2018 (if applicable).

If you do not have this understanding, you will have difficulty completing the application. 

You may only submit an application if you have:

You will also need to understand your obligation to make payments to the Tuition Protection Service (TPS), which protects overseas students in the event that a provider is unable to deliver a course.

Understand the requirements of the National Code

The Australian Government Department of Education and Training provides fact sheets on the requirements of the National Code.

Obtain council approval

You may require planning approvals for your intended operating locations.

New entrants to the education and training industry should contact local council early in the planning process to establish whether approval is required. The council should be able to provide you with information about applying if approval is required.

Failing to ensure appropriate council approval may:

  • affect your ability to operate
  • invalidate your insurance cover
  • result in ASQA considering your application incomplete or non-compliant.

Demonstrate financial viability

If you are applying for CRICOS registration, you will first need to demonstrate that your proposed business is financially viable. ASQA requires you to demonstrate financial viability by submitting the Financial viability risk assessment tool (xlsm).

This tool requires you to provide information on your organisation’s financial viability, including your financial history and projections. You will need an accountant's help to complete the tool.

The process of completing the tool will also help you gain a realistic understanding of the financial requirements of becoming a CRICOS provider and provide an independent assessment of the sustainability of your proposed business.

You must submit your completed Financial viability risk assessment tool in asqanet with your initial registration application. Without this tool, ASQA will consider your application incomplete.

Complete a self-assessment

ASQA requires you to complete and submit the Self-assessment tool for new CRICOS applicants in asqanet when you submit your initial registration application.

The self-assessment tool asks you to complete questions related to standards in the National Code, in order to confirm your readiness to:

  • deliver quality training and assessment
  • manage the recruitment, enrolment and support of overseas students.

You will need to provide evidence to support your responses.

The responses and evidence will be assessed by ASQA in the assessment stage of the application.

The process of completing this tool will also help you gain a realistic understanding of:

  • the requirements of becoming a CRICOS provider
  • your preparedness for your proposed operations.

If you are seeking to deliver VET courses to international students, you will also need to complete the self-assessment for registration as a registered training organisation (RTO) even if you are already registered as an RTO. An assessment of your operations as a VET provider will be conducted with the assessment of your CRICOS application.

If you submit an application for initial CRICOS registration without both self-assessments and the required supporting evidence your application will be considered incomplete.

Self-assessments required

Application for initial RTO registration only
  • Self-assessment for initial RTO registration
Application for initial CRICOS registration and initial VET registration
  • Self-assessment for initial CRICOS registration
  • Self-assessment for initial RTO registration
Application for initial CRICOS registration (provider already holds VET registration)
  • Self-assessment for initial CRICOS registration
  • Self-assessment for initial RTO registration
Application for initial ELICOS registration only (provider already holds CRICOS registration)
  • Self-assessment for initial ELICOS registration
Application for initial CRICOS and ELICOS registration
  • Self-assessment for initial ELICOS registration
  • Self-assessment for initial CRICOS registration

Demonstrate people associated with your organisation are fit and proper

As part of the initial registration process, you must:

  • disclose to ASQA any people who are associated with the organisation applying for registration
  • demonstrate these people meet the fit and proper person requirements.

You must submit a fit and proper person declaration for each person associated with your organisation with your initial registration application.

The responses will be assessed by ASQA in the assessment stage of the application.

If you submit an application for initial registration without the necessary fit and proper person declarations, your application will be considered incomplete.

Submit your application

All applications for initial registration should be submitted using the online registration portal, asqanet, which allows organisations to submit, manage and pay for their registration applications online.

  • Find out more about using asqanet, or contact the ASQA Info line on 1300 701 801, 9.00 am to 7.00 pm EST, Monday to Friday, or by emailing enquiries [at] asqa.gov.au for help with using asqanet.

Pay the application fee

Once you have submitted your application through asqanet, you will receive an initial invoice for an application lodgement fee which will cover the initial processing and assessment of your application.

ASQA will not commence processing your application until the lodgement fee is paid in full and the payment has cleared.